1. Introduction

At Zinnect.com, we prioritize the privacy of our users, understanding the importance of protecting and responsibly managing personal information. This Privacy Policy details our practices regarding the collection, use, and protection of personal data across our websites, services, and applications. Our commitment is to transparency and safeguarding the trust you place in us.

2. Scope

Our Privacy Policy applies globally to all branches and services under Zinnect.com, covering the collection of personal data through electronic, paper, or verbal means. It outlines your rights regarding our handling of your personal information and the avenues available for updating or accessing your data. Contact us at privacy@zinnect.com for any questions.

3. Collection of Personal Information

We collect various types of personal data, including contact details, unique identifiers, and preferences, to enhance your experience with our service. Automatic data collection includes your IP address, browser type, and site navigation paths.

4. Consent to Collect and Use Location Data

To provide location-based features, Zinnect may collect and use your device’s location data. Location data is accessed and collected only with your explicit consent, which you may grant upon enabling location-based features within the app. This data allows us to improve user experience by providing tailored notifications and reminders based on your location. Your location data will not be shared with third parties beyond those outlined in this policy and will be securely stored following our data handling practices.

5. Managing and Revoking Location Data Consent

You have full control over your location data permissions. If you wish to disable location data collection, you may do so at any time through the app settings on your device. Disabling location data may limit the functionality of some features, such as location-based notifications and reminders. For questions or assistance, please contact us at privacy@zinnect.com.

6. Use of Personal Information

• Deliver and personalize services, including location-based features.
• Send service-related updates, notifications, and respond to inquiries.
• Conduct research and analysis for app improvements.

7. No Selling of Personal Information

We never sell your personal information. Our business model is based on trust and confidentiality, not on monetizing user data.

8. Sharing Personal Information with Third Parties

We only share your data with third parties under specific conditions, such as with integrated service providers or as required by law, ensuring your privacy is respected and protected.

9. Third-Party Service Integrations

If you connect third-party apps such as Google Calendar to Zinnect, you authorize us to share designated information with these services on your behalf. Zinnect’s use of information received from Google APIs adheres to Google’s API Services User Data Policy, including the Limited Use requirements.

9a. Zoom Integration and Meeting Data

Zinnect AI Meeting Notes connects to your Zoom account via Zoom’s official OAuth 2.0 authorization flow. When you authorize the app, we access only the following data through Zoom’s APIs, using read-only scopes: your basic Zoom profile information (name and account identifiers), to identify your account; the list of participants from your past meetings, to attribute notes to the correct attendees; and meeting summary content that Zoom generates for meetings you choose to process with the app. We also receive real-time meeting event notifications from Zoom (such as when a meeting ends or a summary becomes available), which we verify using Zoom’s webhook signature to ensure they genuinely originate from Zoom.

AI Processing of Meeting Content.
Meeting summary content is processed by OpenAI to generate the notes you see in the app. OpenAI acts as our sub-processor for this purpose and is contractually prohibited from using your meeting content to train its own models. We do not share meeting recordings, audio, or video with this provider — only text-based summary content.

Storage and Security.
Meeting-derived data and OAuth credentials are stored on encrypted infrastructure (AES-256 encryption at rest) with restricted access. OAuth tokens are held in a dedicated secrets management system and are never written to application logs. All data in transit is protected using TLS 1.2 or higher.

Data Deletion on Disconnection.
If you remove or deauthorize the Zinnect app from your Zoom account, we are notified automatically and will revoke your access tokens and delete the associated Zoom meeting data from our systems.

Your Choices.
You may disconnect the Zoom integration at any time from your Zoom App Marketplace settings or by contacting us at privacy@zinnect.com, which will trigger the deletion described above.

10. Analytics and Tracking Technologies

We use analytics providers, including Google LLC, to help us understand user interactions with the Zinnect app and improve our services. These analytics providers may collect and process data such as your IP address, device information, and interaction patterns. This information is used to compile reports on usage trends and optimize app performance. Additionally, we may use cookies and similar tracking technologies to enhance functionality, personalize your experience, and perform analytics.

• Google Analytics: Google Analytics helps us analyze how users interact with the app. You can learn more about Google’s practices by visiting Google’s Privacy & Terms page. You may also opt out of Google Analytics tracking by using the Google Analytics opt-out browser add-on, available here.

11. International Data Handling and Compliance

Your information may be processed by our team and service providers in various countries, including the U.S., where Zinnect.com operates. Data transfers are conducted in compliance with international standards, including GDPR, and managed with strict adherence to this privacy policy. For users in the EEA or other regions with data protection laws, Zinnect ensures an adequate level of data protection.

12. Security

We employ industry-standard security measures to protect your data, adhering to GDPR and other privacy laws, ensuring data is encrypted and access is restricted.

13. Data Retention and Deletion

Your data is retained only as long as necessary for the purposes described in this policy or as required by applicable laws. This includes data from integrated services such as Google, which will be stored only as long as needed to fulfill service functionality. Upon request, you can have your data deleted by contacting privacy@zinnect.com. When you disconnect your Google account from Zinnect, associated Google data will be promptly removed from our systems.

14. Legal Compliance and Law Enforcement Requests

We cooperate with legal requests, sharing your information only when necessary and endeavoring to inform you of such proceedings where possible.

15. Community Participation

Public forums and blogs are part of our service. Exercise caution when sharing personal information in these spaces.

16. Age Restrictions

Our services are designed to be accessible to all ages, promoting a broad and inclusive platform.

17. Privacy Statement Updates

We reserve the right to update our Privacy Policy, committing to communicate significant changes through email or website notices.

18. Privacy Principles

We are committed to the principles of notice, choice, data integrity, access, security, accountability for onward transfer, and mechanisms for enforcement and liability.

19. Dispute Resolution

Concerns about personal information use can be directed to our Data Protection and Privacy Office. We engage in dispute resolution processes as necessary, including cooperation with the U.S. Federal Trade Commission or EU data protection authorities. This policy reflects our dedication to protecting your privacy and managing your data responsibly. For any queries, please contact privacy@zinnect.com.